Benefits

Employees
Managers
HR Departments
Organisations

Employee Benefits:

Easily find any document you’re looking for using our centralised Handbook module. All documents within the Handbooks are stored and organised with ease and efficiency as the top priority.

  • Access Activ Handbook online anywhere – anytime
  • Filter between categories to easily find the documents you’re looking for
  • Receive automated emails reminding you to acknowledge outstanding documents from the Handbook

Manager's Benefits:

Activ Handbook provides a consistent process for management of corporate policies, exceptions, and regulations. The solution offers a centralised platform for creating policies, standards, and control procedures. It allows you to:

  • Categorise documents for streamlined organisation
  • Compile documents into an induction pack for new starters
  • Create multiple versions of documents to ensure they’re kept up to date
  • Keep a record of when an employee read and understood a document within the handbook

HR Department Benefits:

Security of information is paramount, and the system will require members to log in using their passwords to access all necessary documents. By including electronic links in Activ Handbook stored documents you can connect the policies and information to commonly used company forms or documents.

  • Categorise and classify each document
  • Record who has read and acknowledged documents
  • Effortlessly distribute policies and procedures via email
  • Set restrictions on documents so that only listed employees can access them

Organisation Benefits:

When there are any legislation changes that require any policies and procedures to be updated and published to ensure staff comply with statutory requirements, Activ Handbook can alert employees to the changes. An automated email will be sent to the employee with a direct link to the online handbook and latest versions.

  • Send newly created documents to all employees easily
  • Secure centralised location for all policies and procedures
  • Set review dates to ensure company policies are regularly reviewed
  • Set expiry dates on documents such as insurance and liability certificates

Features

Benefit from the wide range of features we offer within the system. We’ve streamlined all features to ensure that your daily tasks are completed as quickly and as efficiently as possible. Manage, distribute, and create company policies and procedures in one secure central location.

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Worldwide Capability

  • Manage staff across the globe from one central place
  • Access Activ Handbook on any device, anytime, anywhere
  • Manage staff Handbook across the globe from one central place
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System Integrations

  • Integrate Absence, Training, Documents, and Appraisals into one place
  • Benefit from our integrated Technical Support Desk via the live chat feature
  • Synchronise the system with third-party calendars including Gmail, Outlook, IOS, and Android
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Handbook Documents

  • Categorise and classify each document
  • Compile documents into an induction pack for new starters
  • Record employee’s acknowledgements that they have read and understood
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Automation

  • Set review dates to ensure company policies are regularly reviewed
  • Set expiry dates on Documents such as insurance and liability certificates
  • Create automations to send emails every time a handbook document is updated and added
  • Automated emails can be sent to employees with a direct link to the online handbook document
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Security

  • Take comfort knowing we’re ISO 270001 certified
  • Secure centralised location for all policies and procedures
  • We store all your Handbook Documents securely via the Cloud
  • Configure who you want to be able to access company Handbook Documents
  • Each Handbook Document categorised in its own individually encrypted database record
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Your plan & pricing

How many people in your business?

Build your plan by selecting the options you need

Your core HR software product has already been selected.

Your plan

£0.00
Per month, per account
Get in touch
  • Core HR
  • Absence
  • Appraisals
  • Training
  • Handbook
  • Documents
  • Timesheets
By increasing the amount of people in your plan the price per individual decreases

Within the Activ Documents Module you’re able to store and manage any HR Documents, Policies and Procedures online.

You can easily mitigate security risks by restricting access to specific members of staff.

When there are any legislation changes that require any policies and procedures to be updated and published to ensure staff comply with statutory requirements, the Activ Handbook module can alert employees to the changes via email and system notifications.

The documents will be easy to find as Activ Handbook will store your documents will be stored in a central location and will include a search feature which allows you to quickly find whatever document it is you’re looking for.

Each member of staff will be able to mark that they’ve Acknowledged and Understood each document that they’ve read. The system will then keep a record of who’s Acknowledged and Understood each Document.

Other modules

All modules
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Absence

Manage your workforce in an efficient, fast, and smart way can significantly improve productivity. By utilising our leading absence software, you can gain better operational control and support of the day-to-day management of your workforce.

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Activ People HR

Utilise the full benefit of the Activ suite with Absence, Appraisals, Documents, Handbook, Timesheets, and Training. It’s no secret that a great system can be the foundation for success. Transform the way you HR department works and find out why so many companies are choosing Activ People HR as their go to solution.

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Appraisals

Activ Appraisals is an easy, flexible, and effective way of managing your staff performance reviews. Managers and employees can work together to set realistic, actionable goals for teams and individual employees.

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Documents

Activ Documents can be added to Activ Absence or Activ Appraisals to give your administrators access to an employee documents library that stores confidential employee documents and records securely off-site.

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Timesheets

Activ Timesheets you can easily and effectively track and record time daily, weekly, and monthly. Activ Timesheets is easy time tracking for everyone, everywhere, connect online from all browsers or mobile devices.

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Training

Keep compliance at the heart of everything you do with Training. Ensuring your members have the relevant training and certifications for their role on record. Employee training records are kept up to date with our automated reminders.

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