How our software benefits...

HR Departments

A simpler way to request leave

Our user-friendly portal has been designed for simple use by employees, providing them with a streamlined process for requesting time off. With full visibility over their leave entitlement, employees are able to plan their holiday requests more effectively.

  • Submit holiday requests in as little as 30 seconds
  • View past and present absence records
  • Receive notifications for request responses
  • Access a detailed breakdown of leave entitlement

A solution to staff management

Our staff absence management software can offer managers more time to focus on other critical tasks. By providing a transparent process for overseeing staff absences, managers can identify absence trends and improve team productivity.

  • Manage all employee requests from one system
  • Receive email notifications for leave requests
  • View employee schedules via a team calendar
  • Access informative reports on employee attendance

A replacement for manual processes

With our employee absence management software, HR teams can replace manual processes which can take time away from business operations. With all data stored in a central location, HR teams can easily identify and share patterns of leave with managers.

  • Create transparent policies for employee contracts
  • Automatically calculate holiday entitlement of employees
  • Prepare reports on employee leave and team attendance
  • Set up alerts for certain events and requests
  • Ensure compliance with employment laws

A bespoke management system

Our absence management software can be deployed with ease, no matter how big or small your organisation is. We can adapt the system to meet the unique needs of your organisation, providing you with comprehensive analysis of your performance.

  • Use historical attendance data to forecast staffing needs
  • Download extensive reports on employee attendance and team performance
  • Identify patterns in employee absences to address potential issues
  • Establish absence levels to prevent too many employees booking leave at once
  • Enhance compliance with employment law through consistent use of policies

What features our software includes

Benefit from a range of key features offered in our absence management system. You will find a number of features that have been proven to increase business efficiency. Access our absence management software from any time, place or device to achieve complete visibility of your business’s performance. Explore the key features available to your organisation.

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Booking Process

  • Enable employees to request leave in as little as 30 seconds
  • Decide whether leave can be booked in hours, part days, full days or date ranges
  • Review a leave request on any device, anytime, and anywhere
  • View who else is off when approving holiday leave
  • Keep track of remaining annual leave allowance for employees
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Planned Leave

  • Allow employees to request any type of planned leave
  • Use custom absence types such as maternity, paternity, compassionate or medical
  • Provide employees with the ability to amend or cancel leave requests
  • Keep a record of every employee leave request
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Unplanned Absence

  • Use Bradford Factor scores to monitor unplanned absences
  • Ensure staff are fit to return to work with self-certification forms
  • Sign off on employee absences by recording return to work interviews
  • Automatically calculate sick pay for a sickness absence
  • Receive notifications when there is an update to an unplanned absence
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Time Off in Lieu

  • Enable employees to record time off in lieu 24/7
  • Keep track of all historical records of time off in lieu
  • Automatically calculate the number of overworked hours for an employee
  • Keep track of time off in lieu using a separate balance to annual leave
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Worldwide Capability

  • Manage staff across the globe from one central system
  • Allow employees to book annual leave on any device, anytime, and anywhere
  • Annual leave tracking is available in multiple different languages
  • Configure location-based policies and procedures
  • Automatically add public holidays to calendars depending on region
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System Integrations

  • Integrate Absence, Training, Documents, and Appraisals into one system
  • Benefit from our integrated Technical Support Desk
  • Synchronise the system with third-party calendars including Gmail, Outlook, IOS, and Android
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  • Take comfort knowing we’re ISO 270001 certified
  • Assign access levels to certain areas of the system
  • Require authentication to access confidential information
  • Relax knowing that all of your data is stored securely
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Activ Absence is our absence management software, which can be used for holiday planning and sickness tracking. Often, absence reporting is completed using paper forms and spreadsheets. However, this can quickly add up to a lot of admin time for the HR team. Activ Absence was designed to replace these manual processes, providing HR managers with time to focus on other areas of the business.

Activ Absence was designed to be simple to use for all members of staff. In just 30 seconds, employees can request time off. This will trigger an email to be sent, notifying the relevant manager of the request. In a couple of clicks, the manager can view, approve or decline the request, with the option of adding a comment to the response.

Our leave of absence software is completely web-based, which means there is no software to download. As long as you have access to a web browser, you will be able to request holidays and track absences. With Activ Absence, you can monitor absences from any time, place or device.

If you choose to use our absence management software, you will gain access to our integrated Technical Support Desk. We can be contacted by phone, email or live chat, where a member of our team will be able to answer your queries. Our team is even available for staff training, ensuring every member of your business knows how to use the online software.

Activ Absence can be used to manage all types of leave, whether planned or unplanned. This can be achieved by creating different approval routes for each type of absence, such as maternity, paternity, compassionate or medical. Within the software, you have the ability to configure as many staff absence types as you need.

Sometimes an employee's working pattern might change from full-time to part-time. In this event, you can configure the system to recalculate their leave entitlements based on their employment contract. Any changes to employee work patterns can be accurately tracked within the management system.

Activ Absence can be accessed 24 hours a day, 365 days a year. As long as you have access to a web browser, you will be able to monitor the holiday calendars and sickness absence of your workforce. You even have the option of using a mobile phone, as we have designed a specific interface for smartphone access.

Activ Absence can be easily linked to third party software. For example, you can link our system to any standard calendar software that supports calendar subscriptions. This includes Microsoft, Google, iOS and Android. In doing so, employees can schedule their work around their planned leave.

The cost of our leave management software will depend on the size of your business. However, you can use our pricing tool to generate a guide price. This will provide you with an estimate of the cost, depending on whether you choose monthly or annual payments. However, for an accurate price of our absence management system, we encourage you to get in touch with our team.

Other modules

All modules
Activ Appraisals image

Activ Appraisals

Support the professional development of your team. Our performance appraisal software enables managers and employees to work together. Monitor the progress that your employees make in contributing to the success of your business.
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Activ Documents

Store, share and access your employee's documents. Activ Documents encrypts each document and restricts access giving you the confidence and peace of mind that your documents are securely stored. Protect the documents of your employee’s with Activ Documents.
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Activ Handbook

Share important documents with employees across your organisation. Our employee handbook software can be used to ensure every member of your company is up to date with the latest policies and procedures.
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Activ People HR

Transform the way your human resources department works. Our employee management software includes a suite of modules, which can be used to store confidential documents, view staff absences and track team objectives. Find out why so many companies are choosing Activ People HR.
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Activ Timesheets

Simplify the process of employee time tracking with Activ Timesheets. With our timesheets software, employees can easily enter their billable hours, with the option to add information about specific projects they have been working on. Use our software to increase productivity and accountability within your team.
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Activ Training

Keep compliance at the heart of everything you do with a staff training record. Use a training record to ensure members of your company have the relevant qualifications for their roles.

Book A Demo for Activ Absence

If you are interested in the benefits that our absence management software has to offer, we offer demonstrations of our software. Book a demo below.

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