Keep track of absences across your entire workforce. Our absence management software helps managers to view, approve and decline absence requests. Access detailed reports on staff absences to improve the efficiency of your organisation.

How our software benefits...

Employees

Managers

HR Departments

Organisations

A simpler way to request leave

Our user-friendly portal has been designed for simple use by employees, providing them with a streamlined process for requesting time off. With full visibility over their leave entitlement, employees are able to plan their holiday requests more effectively.

Submit holiday requests in as little as 30 seconds
View past and present absence records
Receive notifications for request responses
Access a detailed breakdown of leave entitlement

A solution to staff management

Our staff absence management software can offer managers more time to focus on other critical tasks. By providing a transparent process for overseeing staff absences, managers can identify absence trends and improve team productivity.

Manage all employee requests from one system
Receive email notifications for leave requests
View employee schedules via a team calendar
Access informative reports on employee attendance

A replacement for manual processes

With our employee absence management software, HR teams can replace manual processes which can take time away from business operations. With all data stored in a central location, HR teams can easily identify and share patterns of leave with managers.

Create transparent policies for employee contracts
Automatically calculate holiday entitlement of employees
Prepare reports on employee leave and team attendance
Set up alerts for certain events and requests
Ensure compliance with employment laws

A bespoke management system

Our absence management software can be deployed with ease, no matter how big or small your organisation is. We can adapt the system to meet the unique needs of your organisation, providing you with comprehensive analysis of your performance.

Use historical attendance data to forecast staffing needs
Download extensive reports on employee attendance and team performance
Identify patterns in employee absences to address potential issues
Establish absence levels to prevent too many employees booking leave at once
Enhance compliance with employment law through consistent use of policies

What features our software includes

Benefit from a range of key features offered in our absence management system. You will find a number of features that have been proven to increase business efficiency. Access our absence management software from any time, place or device to achieve complete visibility of your business’s performance. Explore the key features available to your organisation.

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Booking Process

Enable employees to request leave in as little as 30 seconds
Decide whether leave can be booked in hours, part days, full days or date ranges
Review a leave request on any device, anytime, and anywhere
View who else is off when approving holiday leave
Keep track of remaining annual leave allowance for employees

Planned Absence

Allow employees to request any type of planned leave
Use custom absence types such as maternity, paternity, compassionate or medical
Provide employees with the ability to amend or cancel leave requests
Keep a record of every employee leave request

Unplanned Absence

Use Bradford Factor scores to monitor unplanned absences
Ensure staff are fit to return to work with self-certification forms
Sign off on employee absences by recording return to work interviews
Automatically calculate sick pay for a sickness absence
Receive notifications when there is an update to an unplanned absence

Time Off in Lieu

Enable employees to record time off in lieu 24/7
Keep track of all historical records of time off in lieu
Automatically calculate the number of overworked hours for an employee
Keep track of time off in lieu using a separate balance to annual leave

Worldwide Capability

Manage staff across the globe from one central system
Allow employees to book annual leave on any device, anytime, and anywhere
Annual leave tracking is available in multiple different languages
Configure location-based policies and procedures
Automatically add public holidays to calendars depending on region

System Integrations

Integrate Absence, Training, Documents, and Appraisals into one system
Benefit from our integrated Technical Support Desk
Synchronise the system with third-party calendars including Gmail, Outlook, IOS, and Android

Security

Take comfort knowing we’re ISO 270001 certified
Assign access levels to certain areas of the system
Require authentication to access confidential information
Relax knowing that all of your data is stored securely

Activ Absence is our absence management software, which can be used for holiday planning and sickness tracking. Often, absence reporting is completed using paper forms and spreadsheets. However, this can quickly add up to a lot of admin time for the HR team. Activ Absence was designed to replace these manual processes, providing HR managers with time to focus on other areas of the business.

Activ Absence was designed to be simple to use for all members of staff. In just 30 seconds, employees can request time off. This will trigger an email to be sent, notifying the relevant manager of the request. In a couple of clicks, the manager can view, approve or decline the request, with the option of adding a comment to the response.

Our leave of absence software is completely web-based, which means there is no software to download. As long as you have access to a web browser, you will be able to request holidays and track absences. With Activ Absence, you can monitor absences from any time, place or device.

If you choose to use our absence management software, you will gain access to our integrated Technical Support Desk. We can be contacted by phone, email or live chat, where a member of our team will be able to answer your queries. Our team is even available for staff training, ensuring every member of your business knows how to use the online software.

Activ Absence can be used to manage all types of leave, whether planned or unplanned. This can be achieved by creating different approval routes for each type of absence, such as maternity, paternity, compassionate or medical. Within the software, you have the ability to configure as many staff absence types as you need.

Sometimes an employee's working pattern might change from full-time to part-time. In this event, you can configure the system to recalculate their leave entitlements based on their employment contract. Any changes to employee work patterns can be accurately tracked within the management system.

Activ Absence can be accessed 24 hours a day, 365 days a year. As long as you have access to a web browser, you will be able to monitor the holiday calendars and sickness absence of your workforce. You even have the option of using a mobile phone, as we have designed a specific interface for smartphone access.

Activ Absence can be easily linked to third party software. For example, you can link our system to any standard calendar software that supports calendar subscriptions. This includes Microsoft, Google, iOS and Android. In doing so, employees can schedule their work around their planned leave.

The cost of our leave management software will depend on the size of your business. However, you can use our pricing tool to generate a guide price. This will provide you with an estimate of the cost, depending on whether you choose monthly or annual payments. However, for an accurate price of our absence management system, we encourage you to get in touch with our team.

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