Activ Timesheets can be seamlessly integrated with Activ Absence or Activ Appraisals to provide your organisation with an accurate account of the time employees spend on tasks and projects. The electronic record allows enables employees to enter the time they start and end work each task or project on a timesheet. This data output can then be used for client billing as well as payroll processing.
Activ Timesheets can help your organisation to track work hours, travel time, annual leave accruals and any adjustments for processing payroll. With Activ Timehseets you can provide a trackable workflow for payroll approval eliminating costly errors or employee dissatisfaction with incorrect pay. With inaccurate data entry the leading cause of payroll errors, cut down these data entry errors with Activ Timesheets to keep your payroll processing running smoothly.
This add-on module will add functionality to each employee’s Activ dashboard where the employee can maintain their timesheet of all their activity before submitted for approval.
Activ Timesheets can be added to Activ Absence or Activ Appraisals to give your administrators access to a complete reporting on employee work patterns.
This add-on module will add functionality to each employee’s Activ dashboard where the employee can maintain their timesheet of their activity before it is submitted for approval.
The system can be configured such that your employees are expected to submit daily, weekly, or monthly timesheets. Prior to submitting the timesheet an employee can add notes to specific dates to provide commentary on any working hours that are out of the standard work pattern.
The employee can maintain the timesheet throughout the reporting period saving it as draft with each update until they are ready to submit. On submission the timesheet is presented to the manager for approval. The manager can add their own comments and then either approve or reject the timesheet (even from an email notification).
To complete the process HR can run reports on the approved timesheets and even produce Excel exports of the data which can then be used for payroll and any other HR systems.
When added to Activ Absence, the system will automatically add any time off to the employee’s timesheet. The system can also be configured that on approval
of the employee’s timesheet, the data is used to update the planned work pattern for the employee to the actual hours worked. This will then trigger a calculation of the employee’s annual leave allocation.
This can result in a huge time saving on the administration for those organisations where the staff work flexible hours or have zero-hour contracts. The historical work patterns are updated automatically when the timesheets are approved, and the leave accrued to date is calculated.
Dependent on modules required and number of staff
Yes. Every employee is provided with a username and password to access the module from any device (smartphone, tablet, PC etc) over the internet securely.
Yes. Staff can be requested to submit daily, weekly, or monthly timesheets. They can also add notes to specific dates to provide commentary on any working hours that are out of the standard work pattern.
Yes. On submission the timesheet is presented to the manager for approval. The manager can add their own comments and then either approve or reject it (even from an email notification).
Yes. HR can run reports on approved timesheets and analyse staff work time history.
Yes. The system produces Excel exports of the data which can then be used for payroll and any other HR systems.
Yes, different cost centres can be configured and applied to the appropriate staff. Each staff member will only be able to record time against the cost centres that they have be authorized.
Yes, for each cost centre different reporting codes can be applied to different times worked, days worked and/or public holidays. The staff simply record the times they have worked, then when the timesheet is approved the system automatically applies the appropriate reporting codes.
Yes. When a timesheet is approved system can update Time in Lieu balance. It can also apply multiples based on the times worked, days worked and/or public holidays, for example you may get time and half back for working on a public holiday.
Yes. Can be used to update the work patterns in Activ Absence and recalculate the annual leave allocation based on actual hours worked rather than scheduled hours.
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