Document Retention Periods

The GDPR legislation states that a business should keep information for “no longer that is necessary”. In practice this normally means during the employment period plus a set period afterwards to provide employee references and as evidence in defense of any potential discrimination claims.

Activ People HR allows you to define global retention rules so that for example all employee data is destroyed 7 years after the end of employment.

You may also have policy requirements to delete certain documents after a set period. For example, your policies might state that you may only keep a disciplinary record on an employee file for 3 years. Activ Documents allows you to specify the retention period for individual documents. You can either have the document automatically removed or trigger an alert for the document to be reviewed before it is removed. 

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