Activ Handbook means we take care of data security, confidentiality and system updates, you provide the documents and the system takes care of the rest. Activ Handbooks distributes policies and documents to your staff as required.
With Activ Handbook, you can make sure your organisation is compliant by publishing your staff handbooks online. This enables you to put acknowledgment upfront to all your staff.
When there are any legislation changes that require any policies and procedures to be updated and published to ensure staff comply with statutory requirements, Activ Handbook can alert employees to the changes.
Security of information is paramount, and the system will require employees to log in using their passwords to access all necessary documents. By including electronic links in Activ Handbook stored documents you can connect the policies and information to commonly used company forms or documents.
Having an accurate, up to date handbook has many advantages. It provides employees and managers with guidance on how to handle different situations as they arise.
Consistent application of your policies throughout the organisation can also mitigate risk to the organisation. Even if risk is not an issue, your staff will benefit from clear guidelines on the behavior you expect.
Dependent on modules required and number of staff
Yes. Every employee is provided with a username and password to access the module from any device (smartphone, tablet, PC etc) over the internet securely.
Yes. Access can be configured through single sign-on utilising your company network or intranet authentication.
Yes. Activ Handbook can only be accessed securely by employees using their system login and access to any stored document restricted by employee or system role.
Yes. Any document type can be referenced, categorised and published such as your company handbook, policies, procedures, work instructions, training manuals/materials and newsletters.
Yes. Any document type can be stored in Activ Handbook. We advise that standard documents for viewing be stored in PDF ‘read only’ format to restrict the editing capability of published documents.
Yes. When a new document is drafted, it can go through a version control process with peer review prior to publishing.
Yes. An email alert is sent with a link to the document to review and capture any feedback. This can be assessed by the reviewer before feedback assessed and document published.
Yes. When a new/updated document is published an email is sent with a link to the document that requires review to capture if they have acknowledged they have ‘read & understood’.
Yes. If HR can see who has read the document. When an employee hasn’t actioned the review by a defined timeframe, the system sends reminder notifications.
Yes. An Acknowledge Matrix report can be generated by HR to identify the status of documents sent to employees i.e. notifications ‘Sent’ and acknowledged as ‘Read & understood’.
Activ Documents are documents stored against a specific employee, they are treated as confidential and access is restricted to the HR team and where appropriate the employee. Activ Handbook allows you to publish documents for your employees to read and track who has acknowledged that they have read and understood the each of documents.
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